Guidelines for Presenters

So you've decided to present at Princeton Research Day. Please consult these guidelines when preparing your presentation. On this page:

Key Dates
Information for all presenters
What type of presentation will you give?

PRD Featured Talk


Key dates for 2021 to be announced

  • January to mid February: Open application period for presenters
  • Mid March: Presenters informed of presentation format
  • Late March to early April: Workshops and feedback sessions to develop presentations
  • Early April: Presenter RSVP deadline; final edits to presentation summaries
  • Mid April: Dry run for all presenters; PRD Featured Talk auditions, PRD Featured Talk presenters announced, Dress rehearsal for PRD Featured Talk presenters
  • Late April: Princeton Research Day 2021
 

Information for all presenters

  • Remember to tailor your presentation for an educated, nonspecialist audience. 
  • Presentation materials files must be uploaded in advance of PRD through the presenter page in the application system. 
  • Details about the submission of presentation materials will be emailed to presenters in mid March.
  • 10-minute talk presenters will not be able to utilize their own laptop on the day of the event.
  • Presenters will have an opportunity to review their presentation materials very briefly before their session. 
  • Presenters will have access to campus resources for preparing presentations including workshops and coaching sessions.
  • Most presenters giving talks and posters will want to wear business-casual attire, but you may elect to wear other attire that is appropriate to your presentation.
  • All presenters should upload a fully executed copy of the PDF iconRecording Release and License Agreement before the event.

 

What type of presentation will you give?

women giving a presentation

PRD Featured Talk*

*Upon acceptance for one of the above presentation types, a presenter may optionally apply to give a PRD Featured Talk.


Work that may be presented can include:

  • Seminar paper
  • Summer research internship project
  • Junior independent work
  • Senior thesis research
  • Dissertation project
  • Postdoctoral research
  • Creative work in the arts
  • And more

10-minute talk

  • Presenters will be given 10 minutes to introduce and present their research, performance or video/digital presentation.    
  • Talks may be accompanied by a presentation (e.g., PowerPoint or other presentation format) or other digital media, such as a film or video excerpt.   
  • Presentation rooms will be equipped with a laptop computer, LCD projector, screen, laser pointer and timer.    
  • Large venues will have a lavaliere or handheld microphone for the speaker.

10-minute talk with performance component

  • Presenters with a performance component will be given 10 minutes to both introduce/present and give a sample of their creative work.     
  • The 10 minutes can be allocated however best meets the presenters needs, but a discussion/presentation of the work is a required component.     
  • The presentation component should give the audience insight into the creative process and/or the research behind it. 
  • All performances will take place in the Frist Theatre and presenters are expected to meet with the technical director of the theatre during their scheduled period to discuss any lighting or sound cues that may be required.    
  • Presenters are also required to attend a walk-through on (date to be announced) at their designated time.

10-minute digital/video presentation

  • Presenters will be given 10 minutes to introduce and present their research, performance or video/digital presentation.    
  • Talks may be accompanied by a presentation (e.g., PowerPoint or other presentation format) or other digital media, such as a film or video excerpt.   
  • Presentation rooms will be equipped with a laptop computer, LCD projector, screen, laser pointer and timer.    
  • Large venues will have a lavaliere or handheld microphone for the speaker.

Poster presentation or visual exhibit

  • Each presenter will be provided with the location of their poster/exhibit at check in on the morning of the event    
  • Each presenter should prepare a short (2 to 3 minutes), nontechnical oral summary that can be given to people who come to view the poster    
  • Presenters will be assigned a time period during which they must be at the poster or exhibit to discuss the project and answer questions

 

Poster presentation requirements

  • Poster should have dimensions up to 30 inches tall and 40 inches wide.
  • An existing poster may be used as long as it is no larger than 36 inches by 48 inches and is targeted to a non-specialist audience.
  • To have a poster printed by the PRD team, free of charge, you will be required to submit your poster via the PRD application system no later than 11:55 pm on (date to be announced).    
  • Please save your poster file in PowerPoint or PDF format (optional: you may use one of the FilePRD poster templates to create your poster).    
  • It is good practice to NOT place anything (logo, box, text, fine border lines etc.) within 1/4-inch of the edges of your poster. A full color background is OK.    
  • Get more information about poster formatting 

Posters will be mounted on fixed poster stands on behalf of the presenters before the start of the event. Presenters should leave their posters up for the duration of Princeton Research Day and should remove them after 4 pm on the day of PRD.  

 

Visual exhibit requirements

  • Visual exhibit installations must fit into a 4-foot by 5-foot space and be installed by the presenter the morning of the event.     
  • Displays may represent a portion of a larger work.    
  • Email a Princeton Research Day coordinator to schedule a meeting sometime in early April to discuss the installation.

PRD Featured Talk

Of the many Princeton Research Day presentations, a few will be selected as “featured talks.” PRD Featured Talks are exceptionally dynamic, informative ten-minute presentations of the essential points of your research: the What, How, and especially the Why of your work, aimed at a broad, non-specialist audience. PRD Featured Talk presenters may be undergraduates, graduates, or post-graduates. The purpose of the talks is, in the words of a previous presenter, to “communicate passion” (NOT to present a lengthy, detailed oration about your data to others in your field).

The Princeton Research Day team will offer guidance and a variety of workshops to help you hone your ten-minute talk before you audition for a featured talk spot. PRD Featured Talks will be presented on the main stage from 3 - 4:30 pm on (date to be announced). Presenters will be considered for special awards, live-streamed as keynotes on this website, and may also be asked to share their talks in other venues.

In order to be considered for a PRD Featured Talk spot, you must complete each of the following steps:

 

Apply to present at Princeton Research Day

Apply here by (date to be announced)

 

Attend a one-hour Princeton Research Day Information Session

Information sessions will be held on (dates to be announced)

Session leaders will provide guidelines on how to present your work to a general audience, discuss the timeline and requirements for featured talks, and offer strategies for creating a dynamic presentation. You will also have the opportunity to sign up for an individual conference about your presentation.

 

Submit a 60-second research pitch video

Yes, only one minute—by (date to be announced). Using your phone or a camera, record yourself (or get a friend to record you) explaining in 60 seconds:

  • What your research is about
  • Why it is important, and
  • How it could have a great impact

The goal is to share your enthusiasm about your work and the possibilities it inspires. Don’t worry about production quality and don’t try to include all the details of the last several years of your work. Focus on your performance and clear presentation of an “elevator pitch” of your research. You may find it helpful to watch and learn from past PRD Featured Talk speakers.

 

Meet with a PRD Featured Talk coach

Schedule a 30-minute conference for the week of (date to be announced).

Your 60-second video will give you and your coach a place to start working on your presentation.

At this meeting you'll have the opportunity to sign up for at least one presentation workshop (details below) during the week of (date to be announced) as well as for your audition time on (date to be announced).

 

Attend at least one ‘Prepare for your best PRD presentation’ workshop

Workshops are open to all presenters. Appointments for one-on-one feedback of your work-in-progress are also offered.

  • The Basics of Public Speaking
  • Clearly Communicating Complex Ideas
  • Making Memorable Visuals
  • Beginning to End: How to tell a story

 

Dry Run and Audition

Participate in the dry run for all presenters and audition for the PRD Featured Talk at your scheduled times on (date to be announced).

PRD Featured Talk presenters will be announced on the day following the auditions.

 

Attend Final Dress Rehearsal

Final dress rehearsal will be on (date to be announced).

 

Present on the main stage at Princeton Research Day!