Princeton Research Day 2016

Princeton Research Day relies on volunteers to ensure participants, audience members and judges have a fun and enlightening day.  As a volunteer, you’ll have the opportunity to be part of an important event,  and, perhaps, learn a thing or two. 

We’re looking for volunteers for the following roles: 

  • Attendant
  • Hang posters
  • Remove posters
  • Greeter, guide, floor-runner
  • Reception greeter
  • Judges' registration room staff
  • Vote tallying

Interested? Sign up for a volunteer shift (or two!) here: http://signup.com/go/LkEPpo.

Not sure? Check out one of the optional information sessions/tours for PRD volunteers:

  • Thursday, May 4 (9am-10am)
  • Friday, May 5 (3pm-4pm)
  • Monday, May 8 (12pm-1pm)

Meet at Frist 210 to get an overview of PRD, take a tour of the session locations and pick up your volunteer shirt. Sign up for an information session here:  http://signup.com/go/LkEPpo.

Still have questions? Email reserachday@princeton.edu.

Princeton Research Day Basics

Princeton students and early career researchers will share their work from the natural sciences, social sciences, engineering, humanities and the arts at the second annual Princeton Research Day, 10:30 a.m. to 5 p.m. Thursday, May 11, in Frist Campus Center. Come see talks, posters, performances and more. Reception open to all begins at 3:45 p.m. 

Princeton Research Day is a collaborative initiative between the offices of the Dean of the College, the Dean of the Faculty, the Dean of the Graduate School and the Dean for Research.

Format of the Event

Presentations:  Talks, posters, performances, visual exhibitions, and digital presentations are organized into 10-minute presentations, 90-second pitches, and open discussion sessions. Most sessions are 50 minutes. With the exception of the open discussion formats (posters/exhibits), audience members and presenters are expected to stay for a complete session to avoid disrupting the presenters. The program for the day will be available through the Guidebook app (link available soon) prior to the event.

Judging:  A number of people will be serving as presentation judges throughout the day. They have the responsibility of viewing and evaluating presentations for awards given at the end of the day. Judges may ask you for assistance in turning in their evaluation sheets or for directions on where to go. Room 207 is the judging center of operations. Please direct them there to check in, obtain and turn in their materials.  

The Princeton Choice Award will be given based upon audience selection.  See researchday.princeton.edu/awards for the details.

Social media: Connect with Princeton social media accounts to have your content picked up during the day. 

Reception and Awards Ceremony: All volunteers are encouraged to come to a reception.  Held from 3:45 p.m. to 5 p.m. in the multipurpose rooms, B-level in Frist. There will be food and music, a prestigious lineup of speakers, and awards for presenters in a variety of categories. 

Success: At the outset, we considered what a successful Princeton Research Day would look like.  We envisioned a day on which the campus gathered together in celebration of all types of scholarly work, arts, sciences, humanities, engineering and social sciences with engaged audiences and dialogue on many different topics.  A unique feature of the event is the multigenerational aspect, where we will hear from our most accomplished scholars – postdoctoral researchers, our trainees – graduate students, and those at the beginning of their careers – undergraduates.  Prospective presenters told us that the most important thing to them is that the audiences are filled.  Make sure you encourage people within your areas to attend the event, and take the time to engage beyond your volunteer role. 

Volunteer Roles and Responsibilities

As a volunteer, you will be a public facing representative of Princeton Research Day and the University.  We ask everyone to be a helpful, positive, and good ambassador.  

Prior to May 11, download the Guidebook app (link available soon) to review the PRD program and aid in directing attendees and answering questions.  We will use GroupMe app to communicate with volunteers.  Please download the app before PRD.  

Arrive 10 minutes early.  Check in on day of event at Frist 210 to get your nametag, volunteer shirt, and Ask Me! button.  Know where you need to go next for your volunteer assignment.  

Know the location of bathrooms, elevators, and exits.  

Be a good ambassador of PRD and Princeton University.

Roles:

1. Attendant: Manage the flow of the session, ushering audience members in and out of the room between sessions, posting voting placards, keeping time during the presentation (waiving a 1 minute and 0 minute card to indicate time is up), and estimating attendance. Return attendance sheets to Frist 210 at the end or your session.

2. Hang posters: Gather posters from a Frist 210. Hang presenter posters onto poster boards at designated locations on the 100 level of Frist. Mounting supplies (pins) will be provided. Diagrams of the space with specific locations for posters will be provided the morning of May 11.

3. Remove posters: Remove any posters not taken by students and roll them up. Rubber bands will be provided. Discard any other materials left behind at the location. Return all posters and push pins to Frist 210.

4. Registration/information tables:

  • 200-level table: Welcome all presenters and hand out nametags. Direct judges, chairs, volunteers, and PRD team members to Frist 207 or Frist 210. Welcome all other attendees (no need to register or get a name tag). Answer general questions about the event, provide directions and fliers.  
  • 300-level table (outside Frist 309): Welcome attendees. Instruct presenters, judges, chairs, volunteers, and PRD team members to check in at the 200-level for nametags and other relevant information. Answer general questions about the event, provide directions and fliers.

5. Greeter, guide, floor-runner: Check in at Frist 210 and help PRD Logistics Team. Be visible and welcoming as a source of information for attendees. Provide information and directions. You may be asked to take people or information between locations at Frist.

6. Reception greeter: The reception is scheduled to take place in the Frist Multi-Purpose Room (B Level). Welcome presenters, judges, chairs, volunteers, and PRD team members to the reception. The reception is open to the public.  Answer questions from others as appropriate.

7. Judges' registration room staff. Welcome the volunteer judges to Princeton Research Day, provide them with name tags, directions, and voting information (direct them to the Guidebook app with voting platform or to print materials, if they prefer to use them). Also, to instruct them on where and when to return any print voting materials.

8. Vote tallying. Volunteers will assist a small team of PRD staff members (3-4) in adding up scores, entering them into a spreadsheet of results, and identifying the top 5 scoring presentations within an award category.

Questions? researchday@princeton.edu 

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